Purchase Orders

A purchase order is stock you have coming in — and receiving it is what actually adds those pairs to your inventory.

A purchase order is stock you have coming in — and receiving it is what actually adds those pairs to your inventory.

Where to find it: Open Purchase Orders in AIM — you will be asked to sign in first.

What you can do here

• Create a purchase order listing the products, sizes, quantities, and what you paid
• Save it as a locationless draft, allocate it across locations when needed, then send it
• Receive pairs as they arrive — this is what adds them to your inventory
• Find an order fast by scanning or typing its PO number

Buttons, fields, and controls

Control	Where	What it does	When to use it
New Purchase Order	Page actions	Starts a new purchase order draft.	Use it when you bought stock and need to record the vendor, destination, items, quantities, and costs.
Status	Filters	Filters purchase orders by draft, sent, partially received, received, cancelled, or other lifecycle state.	Use it to focus on drafts to finish, orders waiting to receive, or completed history.
Vendor	Filters	Shows purchase orders from one supplier.	Use it when reconciling a shipment, invoice, or vendor statement.
Location	Filters	Shows purchase orders going to one store or warehouse.	Use it when receiving or auditing one physical location.
Date From / Date To	Filters	Limits purchase orders to a specific creation or expected-arrival date window.	Use it for receiving review, vendor reporting, or month-end stock intake checks.
Clear Search	Search controls	Clears the purchase-order search text.	Use it when a PO you expect is hidden by the current search.
Export CSV	Page actions	Downloads the current filtered purchase-order list.	Use it for receiving reports, vendor follow-up, or spreadsheet review.
View Stats	Page actions	Opens summary totals for purchase-order activity.	Use it to review intake volume, costs, and order counts without exporting.
Active PO Lines	Page tabs or related views	Shows outstanding purchase-order lines that still need receiving or follow-up.	Use it when you care about individual unreceived products instead of whole PO headers.
Putaway Lines	Page tabs or related views	Shows received units that still need final storage or putaway handling.	Use it after receiving stock that has not been placed in its final location.
Vendor PO Review	Page tabs or related views	Opens vendor-facing purchase-order review workflows.	Use it when a supplier uploaded or reviewed a PO through the vendor portal process.

How to: Create a purchase order

1. Click “New Purchase Order”.
2. Pick the vendor; choose a location now, or leave it blank while the order is a draft.
3. Add each product, size, quantity, and the cost you paid per pair.
4. Save it as a draft if you’re still working on it, or send it when it’s correct.

Buying 6 pairs of Jordan 4 Bred (sizes 9–11) from “Kicks Wholesale” at $210 each — add the lines, then send the order.

How to: Allocate one buy across locations

1. Open the locationless draft.
2. Choose “Allocate to locations”.
3. Assign every unit to a destination and review the child totals.
4. Create the drafts, then send each location-specific PO when it is ready.

A 12-pair buy is going to two stores — allocate 7 pairs to one store and 5 to the other before sending.

How to: Receive a PO into inventory

1. Open the order by clicking its row.
2. Mark how many of each size actually showed up in the box.
3. Confirm the receive — those pairs are now added to your inventory and ready to be priced and listed.
4. If only some pairs arrived, the order shows as “Partially received” until the rest come in.

Your Jordan 4 Bred order arrives but one size 10 is missing — receive 5 pairs now; the order stays “Partially received” until the last pair lands.

How to: Open or edit a draft

1. In the Status filter, choose “Draft” to see only unsent orders.
2. Click the draft’s row to reopen it.
3. Add, remove, or fix lines, then send it when it’s ready.

You started an order for Yeezy Slides last week — filter to Draft, reopen it, add the two sizes you forgot, then send.

How to: Find an order by its number

1. Use the “Scan PO” box on the left.
2. Scan the barcode on a packing slip, or type the PO number and press Enter.
3. You jump straight to that order’s page.

A box lands with a packing slip — scan its barcode to open the matching order and start receiving.

Good to know

• A draft moves no stock — nothing is added to inventory until you receive the order.
• Receiving is the step that actually adds pairs to your inventory.
• Click anywhere on a row to open an order; a draft opens in edit mode.
• A row tinted orange or red is an order that’s overdue or needs attention.

Where to go next

• Create a purchase order
• Inventory